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Surrender of DIN Procedure
What is DIN?
DIN mean Director Identification Number. It is 8 digit unique identification number. Sec 153 & 154 of Companies Act, 2013 deals with allotment of DIN.Section 153 gives clarity on Application for allotment of Director Identification Number. Every individual intending to be appointed as director shall make an application in form DIR-3 by making payment of Rs 500/- Section 154 states that Central Government shall on receipt of application u/s 153 shall within one month allot DIN.
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Can director have more than one DIN?
No, director cannot have multiple DIN. Every Director can have only one DIN throughout his lifetime. DIN can either be surrendered by director or ROC can De-Activate or cease DIN if opted through fraudulent practice.
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Duplication of DIN
Section 155 deals with prohibition to obtain more than one director identification number. Duplication of DIN means when director holds more than one DIN. Initially while applying for DIN there was no Passport or PAN verification, so there was maximum probability for Duplication of DIN. Now, DIN is tied to PAN or Passport number of the applicant and each person is allowed to obtain one DIN as per rules and regulations. Surrender of DIN becomes very vital for directors holding th in rare cases duplication of DIN is found.
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Reasons for Surrender of DIN
In following case where director have more than One DIN ( Multiple DIN ) shall apply for Surrender of DIN.
- Multiple DIN
- DIN is obtained through fraudulent practice
- Director is declared of unsound mind by a competent court
- Director is insolvent
- Director is no more associated with any company or Limited Liability Partnership (LLP)
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How to check if a person has more than one DIN
It is possible to check online if a person has more than one DIN / Multiple DIN. Simply follow the steps-
Steps to Check Multiple DIN
- Go to MCA website Link: http://www.mca.gov.in/
- Log in by your user ID on MCA website.
- Click on “Companies/LLPs in which a person is/was a director/Designated Partner”
- Click on Search Button in form of DIN/DPIN
- Mention the Name, Father Name and Date of Birth and search.
- MCA will display the DIN No. allotted to you.
If while checking it is found that any director holds more than one DIN, immediate steps needs to be taken for surrender of DIN. Preferably the DIN which is not in use shall be surrendered.
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Procedure For Surrender of DIN
Section 153, Rule 11 (f) gives road map for procedure for surrender of multiple DIN or more then one DIN. If it is found that any director is holding more than one DIN due to any reason, application for surrender of DIN shall be made to ROC. Rule 11(f) sec 153 deals with surrender of DIN procedure. Application for surrender of DIN shall be made in form DIR-5.
| Step 1: | Step 2: | Step 3: | Step 4: |
| Go to www. mca.gov.in and login
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Apply for Form DIR-5, upload it online and pay Rs 1,000/- as fees for form DIR-5
|
Upload Documents as under:
1. Proof of Identity of applicant like Voters Identity Card/ Passport/ Driving License/ Aadhaar Card/ PAN Card. 2. Passport size recent Photo 3. Proof of residence of applicant like passport, election (voter identity) card, and ration card, driving license, electricity bill, telephone bill or aadhaar shall be attached and should be in the name of applicant only not older than two months. |
DIN surrender approval letter is issued by concerned ROC. |
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List of documents for Surrender of DIN
Following is the list of documents to be filed by the applicant along with Form DIR-5 for the surrender of DIN.
| Sr no | Particulars | Format |
| 1 | Passport Size recent Photo | JPEG File |
| 2 | Proof of Identity of applicant (Any one)
Voters Identity Card/ Passport/ Driving License/ Aadhaar Card/ PAN Card. |
PDF File Self Attested |
| 3 | Proof of residence of applicant (Any one)
Passport/election (voter identity) card/ration card/driving license/electricity bill/telephone bill or aadhaar shall be attached and should be in the name of applicant only not older than two months. |
PDF File Self Attested |
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Contents of Form DIR-5 of Surrender of DIN
- Name of DIN holder
- Reasons for surrender of DIN
- Whether DIN holder is retaining any DIN
- Specify the number of DIN(s) being surrendered by the applicant
- Particulars of the DIN(s) being surrendered
- Contact number of the applicant
- Email Id of the applicant
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Certification of Form DIR-5
Form DIR-5 must finally be signed by any of the following professionals:
- Chartered Accountant in whole time practice
- Company Secretary in whole time practice
- Cost Accountant in whole time practice.
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